Administrative assistant / receptionist

The person who will assume this role will have the following main responsibilities:

Administrative Tasks

Welcome visitors, determine the nature of their visit and direct them to the conference room;
Answer, filter and redirect phone calls and / or message taking;
Receiving, sorting, distributing and sending mail and coordinating courier services;
Manage meeting room schedules and maintain clean conference rooms;
Prepare expense accounts;
Assist with document layout (Word and Powerpoint);
Administrative support to the team;
Manage cleanliness and inventory in the kitchen and stationery;
Order office supplies;
All other related duties.

Secretariat training or college diploma in administration (any experience deemed equivalent will be considered);
Proficiency in English and French (spoken and written);
Proficiency in Outlook and Teams and excellent proficiency in Word and Excel;
Familiarity with Sharepoint platforms is an asset;
Discretion in the handling of confidential information;
Ability to work independently and as part of a team;
Ability to perform a large quantity of work at a high level of quality, sometimes in short order.;
2-3 years experience as administrative assistant / receptionist;
Attendance at the office requested five (5) days per week, from 8: 0 a.m. to 5: 0 p.m. to be confirmed.

Be recognized for your professionalism, diligence, rigour, ethics, discretion, efficiency, diligence, initiative, autonomy and organizational and initiative sense; (e)
Your past experiences have demonstrated your ability to perform the work according to expectations, standards and directives, your excellent judgment and your respect for confidentiality.

Please email your application to [email protected], including your current resume.

If you have any questions or would like more information about the position, please do not hesitate to contact Human Resources at [email protected].